Micro-Interview Series

Episode
#39

The hidden cost of legacy ticketing systems

Micro-Interview Series •
424
 words
Salvatore Guccione
Director of Account Management Switzerland
vivenu

Introduction

Ticketing is often treated as a transactional system. But under the surface, it defines how clubs control their data, shape fan experiences, and connect systems across their commercial stack.

In this conversation, Salvatore Guccione (vivenu) breaks down why the traditional ticketing model is broken and how an API-first, white-label approach changes the game.

From data ownership to seamless fan journeys, this is about more than selling tickets. It’s about building the infrastructure behind modern football operations.

Bearded man wearing a light grey hoodie against a teal background.
There are many ticketing providers in the market. From your perspective, what fundamentally differentiates vivenu’s approach, and why does that difference matter for how clubs operate commercially?

The key difference lies in the platform’s philosophy: traditionally, ticketing providers have acted as brokers, leveraging the club’s appeal to build their own brands, forcing fans into their ecosystems, and often retaining control over the data. On the other hand, vivenu is designed purely as a technology solution. We provide the white-label infrastructure in the background, with the club’s brand at 100% centre stage.

Bearded man wearing a light grey hoodie against a teal background.
vivenu positions itself as an API-first platform rather than a traditional ticketing system. What does that actually enable clubs to do differently in practice, especially when it comes to integrating ticketing into their broader commercial and data infrastructure?

Many legacy systems are closed ‘monoliths’ - they can do a bit of everything, but nothing particularly well, and are difficult to integrate with other software. ‘API-first’ means that vivenu has been programmed from the ground up so that it can communicate openly with practically any other system.

Bearded man wearing a light grey hoodie against a teal background.
From a fan perspective, what are the biggest friction points in today’s ticketing experiences that clubs underestimate?

Clubs often look at things from the perspective of their own internal processes and, in doing so, overlook just how frustrating the “last mile” can be for the fan. The biggest underestimated friction points, in our opinion, are:

  1. The ‘bounce’ effect: A fan clicks on ‘buy tickets’ on the modern club website, but is redirected to an outdated portal with a 2010s design. They then have to create a new password for a platform they don't want to connect to, which is frustrating. Today's fans expect a seamless guest checkout or a single sign-on that allows a single login for the shop, tickets and streaming.
  2. That's the way life is - fans get sick, or circumstances change. If transferring a ticket to a friend online requires a 10-step process that also requires the friend to register, fans will either use screenshots or resort to illegal black markets. Transferring a ticket needs to be as easy as sending a private message.
  3. Lack of ‘mobile-native’ experiences: Today, a significant percentage of all ticket purchases is generated via mobile devices. Yet many systems force fans to zoom in on tiny, unresponsive seating plans and enter 16-digit credit card numbers. If Apple Pay and Google Pay are not integrated as a one-click solution, younger target audiences, in particular, will abandon the checkout process in frustration.
Bearded man wearing a light grey hoodie against a teal background.

Reflections

Most clubs still think of ticketing as a sales tool.

That framing is outdated.

What stood out in this conversation is that ticketing is not just about transactions. It is a control layer. A system that either enables or limits everything that happens downstream across CRM, marketing automation, sponsorship, and fan engagement.

Salvatore’s point about traditional providers acting as brokers is critical. For years, clubs have effectively outsourced not just distribution, but also control. Fans are pushed into external ecosystems, data is fragmented, and the club becomes one participant in a system it does not fully own.

That has real commercial consequences.

If you do not control your ticketing infrastructure, you do not fully control:

  • First-party data collection
  • Fan identity resolution
  • Cross-channel activation (email, app, shop, partners)
  • Revenue attribution and reporting

This is where the API-first approach becomes more than a technical detail.

It is an architectural decision.

Legacy ticketing systems are monoliths. They try to do everything inside one closed environment. The result is predictable:

  • Limited integration with CRM and marketing tools
  • Slow innovation cycles
  • High dependency on vendors
  • Data silos that break segmentation and personalization

An API-first ticketing platform flips this model.

Instead of being the system, it becomes infrastructure. Something that connects, rather than controls.

This allows clubs to:

  • Integrate ticketing data directly into CRM systems
  • Build unified fan profiles across touchpoints
  • Trigger marketing automation based on real behaviour
  • Connect ticketing with sponsorship activation and commercial reporting

In other words, ticketing becomes part of a broader RevOps and data architecture.

And that is where the real leverage sits.

The second major insight is around fan experience.

The “last mile” problems Salvatore describes are not edge cases. They are systemic.

The bounce effect, where fans are redirected to outdated portals, is a direct symptom of disconnected systems.

The friction in ticket transfer is a symptom of processes designed for internal control, not user experience.

The lack of mobile-native flows is a symptom of systems that have not adapted to how fans actually behave.

Individually, these issues look small.

Collectively, they destroy conversion rates, reduce engagement, and push fans towards workarounds like screenshots or secondary markets.

This is where ticketing connects directly to revenue.

Every extra step in checkout reduces conversion.

Every friction point reduces lifetime value.

Every disconnected system reduces the ability to activate fans commercially.

And yet, many clubs still optimize for internal processes instead of fan journeys.

That is the core mismatch.

Modern ticketing is not merely about selling access to a match.

It is about:

  • Reducing friction across the entire journey
  • Owning and activating fan data
  • Embedding ticketing into a connected commercial system

If you look at leading digital businesses outside football, this is standard.

Seamless checkout.
One login across products.
Integrated data across systems.

Football is catching up.

The takeaway is simple:

Ticketing is not a standalone system.

It is a foundational layer in your CRM, data, and revenue infrastructure.

And the clubs that treat it that way will have a structural advantage.

Enjoyed this? Follow us fore more sharp takes.

Salvatore Guccione
Director of Account Management Switzerland
Follow
Salvatore Guccione
Bearded man wearing a light grey hoodie against a teal background.
Matthias Werner
👉 The CRM guy for football clubs.
Follow me

Want to get featured?

I’m curating micro-interviews with smart voices shaping football and business — think about data, strategy, and systems.

If you're doing sharp work in football, analytics, CRM, or tech-enabled ops, I’d love to hear your take.

Just drop me a message!

Looking forward,
Matthias 👋

Let's connect: